Receipt scanner
A receipt scanner app that reads the receipt and files the expense
Photograph a receipt on your phone or drop an invoice PDF into seed. AI pulls out the payee, amount, date, tax and category, you check it, and one click adds it to your ledger. Unpaid bills then show up in your reminders when they’re due, in the same app where your team already plans the work.
14-day Pro trial on sign-up, no card. Then 15 AI reads a month free, or 500 a month on Pro.
Payee: Northline Hosting · Amount: $240.00 · Tax: $19.20 · Date: Sep 20 · Due: Oct 5 · Category: Software
Add to ledger?
How it works
From paper receipt to ledger line in three steps
01 · Capture
Photo or PDF
Take a photo with your phone’s browser, or drag in an invoice PDF from your email or desktop.
02 · Read
AI fills the fields
Payee, amount, date, tax, category and more are pulled out and laid out for you to check.
03 · Confirm
Review and add
Fix anything it misread, then click to add. Nothing lands in your books without you.
Under the hood
How seed reads invoices and receipts
Most invoices arrive as PDFs that already contain real text. For those, your browser extracts the PDF’s text layer directly, which is fast and exact: the totals come from the document itself, not from a guess at pixels.
For a photo of a paper receipt, the image itself is read. Either way, AI then turns the raw text into structured fields: who you paid, how much, when, the tax, a suggested category and, for bills, when it’s due and whether it’s been paid.
The last step is always yours. You see every field before it’s saved, so a crumpled receipt or an odd layout costs you a quick correction rather than a wrong number in your records.
For small business
An expense tracker that sits next to the work
A standalone receipt app knows what you spent. seed also knows why, because the expense can live alongside the task, the conversation and the people involved.
Bills in your reminders
Add an invoice as unpaid with a due date and it appears in the reminders bell when it comes due, next to your overdue tasks. Mark it paid and it drops off.
Per-person access to the money
In each workspace you choose who can view the financials and who can edit them, person by person. Your bookkeeper can see the ledger; the contractor fixing your website doesn’t need to.
Receipts linked to tasks
Link the tire receipt to the “Replace van tires” task, or the venue invoice to the event plan. Months later, the answer to “what did that cost?” is one click from the job.
One workspace per business
Run a shop and a side business? Give each its own workspace, with its own people and access, so their numbers never mix.
Worked example: a landscaping business at month end
Marco runs a three-person landscaping company. During the month, receipts pile up in the truck and supplier invoices land in Gmail.
Friday afternoon, 20 minutes
He opens seed on his phone and photographs nine fuel and hardware receipts. Each one comes back with payee, amount, date and tax filled in; he fixes one where the fold hid the total and adds the rest with a click each. On his laptop he drags in four supplier invoice PDFs. Two are already paid, two are due next week, so he marks those unpaid with their due dates. The mulch invoice gets linked to the “Riverside HOA spring cleanup” task, so his crew lead can see what the materials cost.
Next Wednesday, the two unpaid invoices appear in his reminders bell. His accountant, who has view access to financials in that workspace only, signs in with her own Google account and reviews the month’s ledger, without being able to change it.
Tips for cleaner scans
- Prefer the PDF when you have one. An emailed invoice PDF with a text layer reads more reliably than a photo of a printout of it.
- Flatten and fill the frame. For paper receipts, lay them flat in decent light and get the total and the date in shot.
- Capture on the day. Thermal receipts fade. Adding them from your phone’s home screen the same day takes seconds.
- Link as you go. If the expense belongs to a job, link it to that task while you still remember which one.
What seed is not
seed keeps a clear record of what you spent and what you owe, with the receipt attached. It does not connect to your bank or card feeds, it doesn’t file taxes or produce tax returns, and it doesn’t integrate with QuickBooks, Xero or other accounting packages. If you need double-entry books, payroll or reconciliation, keep your accountant’s software and use seed to capture and organize the paper before it gets there.
Limits and pricing
Receipt and invoice capture is on every plan. The free plan includes 15 AI reads a month, enough for a light month of receipts. Pro, at $8/month or $80/year, raises that to 500 a month for busier businesses and month-end catch-ups, along with 10 GB of storage for the receipts themselves and the full AI agent.
FAQ
Questions, answered
What is the best receipt scanner app for small business?
It depends on whether you need accounting or just capture. If you want receipts and invoices read automatically, reviewed and kept in a simple ledger alongside your team’s tasks and bill reminders, seed does that in the browser on your phone or computer. If you need bank feeds and tax filing, pair a capture tool with dedicated accounting software.
Can I scan an invoice PDF and turn it into an expense?
Yes. Drop the PDF into seed. Your browser extracts the PDF’s text layer directly (for paper receipts, take a photo instead). AI fills in payee, amount, date, tax and category, and you review before adding it to the ledger.
Is there a free receipt scanner app?
seed’s free plan includes 15 AI receipt and invoice reads a month, with no time limit. Pro ($8/month) raises that to 500 a month.
Does seed connect to my bank or QuickBooks?
No. seed is a light expense ledger with receipt scanning and bill reminders, not accounting software. It has no bank sync, no tax filing and no QuickBooks integration.
Can I control who sees my business expenses?
Yes. In each workspace you choose, person by person, who can view the financials and who can edit them. Financials access is its own setting, separate from which folders someone can see.
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Clear the shoebox of receipts this afternoon.
Sign in with Google and drop in your first invoice. 15 AI receipt reads a month on the free plan.